800 seats.One night.One system.
The 8th Annual Tau Pi Crab Feast sold tickets, tables and sponsorships online, then checked guests in at the door. Our team built the platform that ran all of it.
← All recent workA lot of movingparts, one place.
An event this size has a lot to track: every ticket, every table, every sponsor, and hundreds of guests arriving in the same few hours.
The goal was simple. Sell everything online, keep every order in one system, and give the host one clear view of the whole event, from the first sale to the last guest through the door.
One platform forthe whole event.
Four pieces, built to work together. Guests, table captains, sponsors and the host each got what they needed.
Guests bought tickets online and paid by card. Every order landed in the same system.
Captains reserved a full table, then filled the seats with their own guests.
Sponsorships lived on the same site as tickets, so every sponsor was tracked with the rest of the event.
Staff scanned tickets at the door. The host saw sales, tables and check-ins in one private dashboard.
One custom dashboardto run the whole event.
A private, password-protected dashboard with 18 modules on one screen. The host ran tickets, tables, captains, sponsors, emails and check-in without a single spreadsheet. Our team built it from scratch. It is not a template.
- 01Overview
- 02Tickets
- 03Tables
- 04Captains
- 05Sponsors
- 06Check-In
- 07Communications
- 08Analytics
- 09Promo Codes
- 10Donations
- 11Ticket Tiers
- 12Waitlist
- 13Applications
- 14Incidents
- 15Transfers
- 16Pending Orders
- 17Survey Results
- 18Admin Access
Every order, ticket and table lived in one place. Organizers could confirm or cancel orders, resend any ticket or QR code, move a guest to another table and export the full attendee list in a click. Refunds were built in too, ready if the host ever chose to offer them.
About 70 actions, all from the dashboard. Hold or release tables, email every ticket holder or just one group, clear test data before launch, and send the day-of reminder and the post-event survey.
Reminders ran on their own. Captains got nudges at 1 month, 2 weeks, 1 week and 48 hours out. Unfilled seats got a warning, then were released. Guests got day-before and day-of reminders. Capacity alerts ran every 30 minutes.
Admins sign in with email and password, and each session ends after 24 hours. The server checks every admin action. Door staff use a separate check-in screen with its own PIN, so they never see the full dashboard.
The finalreport.
Where the $67,775 came from
- Full tables$26,125
- General admission$12,875
- Guest seats$7,500
- Sponsorships$7,500
- Captain bulk seats$7,375
- Table deposits$5,500
- Donations (5 gifts)$900
All numbers come from the platform's final report for the June 20, 2026 event.
Planning somethingthis size?
Galas, crab feasts, fundraisers, conferences. If you sell tickets, tables or sponsorships, we can build the system that runs it, and keep it running through event day.
Start with a free 20-minute audit. We'll look at how you sell and check people in today, and show you what we'd build.